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The 5-step framework to 10x your customer reviews

Are you a business looking for a new way to stand out from the competition?

Do you need to know what your customers think about your products or services? Customer reviews can be your strategic advantage. 

This blog post will share our tried and tested 5-step framework to 10x your reviews, why customer reviews are essential for businesses, and how to leverage them for success.

The Benefits of Customer Reviews

Collecting customer reviews is essential to any business strategy. Reviews provide valuable insights into how customers perceive your product or service and can also be a powerful tool for building trust and credibility with potential customers. Reviews boost your online presence, drive sales, and increase customer loyalty.

In a competitive market, where consumers have multiple options, a high rating coupled with lots of positive reviews separates your business from the pack. Reviews become your strategic competitive advantage in a crowded marketplace.

By gathering customer feedback, businesses can get an accurate picture of how their products and services are performing. Positive reviews can be used as social proof that potential customers can trust your business.

In contrast, negative reviews can help you identify areas of improvement where customers may have had a bad experience. Reviews also provide an opportunity to showcase customer testimonials, which can be a great source of social proof for potential customers.

Moreover, reviews are a great way to engage with customers on an ongoing basis. By providing an open platform for customers to share their experiences, businesses can build relationships with their customers and encourage them to leave more reviews in the future. This helps create a sense of community and enables customers to remain loyal to your brand.

Finally, your reviews (and your competitors' reviews) are an excellent resource for understanding what your target audience needs and want from your business. By paying attention to customer feedback, you can use it to improve your product or service offering and provide an even better customer experience. 

So let's look at our 5-step method to effectively 10x your review count

1. How to Set Up a System for Collecting Reviews

Collecting customer reviews is a powerful way to understand what your customers think of your products and services. But to make the most of this data, you must set up a system for regularly collecting and analyzing customer feedback.

If there is no system or process to collect reviews, the net result would be many bad reviews and very few positive ones. This is simple psychology. People who’ve had a bad experience with a brand have a very high probability of writing a bad review and sharing their poor experience on social media. In contrast, people who’ve had a positive experience with a brand generally don’t tend to write a great review unless asked and reminded.

Setting up a system for collecting and managing customer reviews can be done in a few simple steps. 

First, decide on the best platform for collecting reviews. Suppose you serve customers from a physical location or are a service-based business. In that case, you must have a Google Business Profile (GBP) and start collecting Google reviews. GBP gives wings to your business searchability, and having lots number of positive reviews with a high rating gets you on top of the local search results. 

Besides Google, you should have a Facebook Business Page to get recommendations from your customers. Besides these two platforms, you could also find your industry-related review platforms to enhance your online reputation and SEO. For example, if you run a restaurant, you would also want to get more reviews on TripAdvisor. supports various platforms, including Google Business Profile (aka Google My Business), Facebook, TripAdvisor, Yelp etc. If your current review platform is not listed in our integrations, drop us a note, and we will add that support in one of our upcoming release cycles (once every two weeks).

Besides supporting multiple review platforms, also creates a dedicated business landing page on the trustmetrics index where customers can leave reviews and see your business’ reviews across the supported and connected platforms. 

Additionally, consider adding a link to your review page in transactional emails or on receipts so that customers have easy access to it. You can get this link from your settings page.

You could collect reviews manually by uploading customer email lists or automatically by sending an email after a customer placed an order or after an invoice was generated. allows you to do this manually or automatically (BCC email method) or via an API where your developers can trigger the review request after a specific action. 

Once you have your system set up, make sure to promote it. Encourage customers to leave reviews by offering incentives such as discounts or freebies. It’s also essential to respond quickly and politely to all positive and negative reviews. This will show customers you value their feedback and helps build trust in your brand. allows users to reply to Google reviews directly from within the platform. For other review sources like Facebook etc., users can click on reply to be redirected to the respective review website to respond directly within that particular platform. 

By setting up an effective system for collecting customer reviews, you create a flywheel where you consistently get customer feedback, enhance your online presence and improve your internal processes as you get feedback from your customers.

The Power of Positive Reviews

Positive reviews are a great way to build customer trust and create an online presence that will attract more customers. They can also help you understand what works for your business and what doesn’t. When customers post positive reviews, it can be a great asset to your company, as it confirms that you provide quality products and services. A good customer review can encourage potential customers to take a chance on your business, as they will feel more confident that they’re making the right decision. Positive reviews also incentivise customers to return and recommend your business to their friends and family.

Furthermore, positive customer reviews can help you boost your search engine rankings. Search engines reward websites with many positive reviews by boosting them higher in search engine results, which is essential for building visibility online. This is why it’s important to encourage customers to leave positive reviews and respond to them quickly.

Positive customer reviews are a powerful asset for any business, as they help build customer trust and boost online visibility. By setting up systems for collecting customer reviews and responding quickly to them, companies can reap the benefits of positive customer reviews and gain a competitive edge in the current market.

Dealing with Negative Reviews

Dealing with Negative Reviews can be challenging, but it is an integral part of the customer review process. It’s essential to remember that everyone has a different experience and opinion and that not all reviews will be positive. It’s essential to respond to negative reviews professionally and use them as an opportunity to identify areas in need of improvement.

It is also important to show customers that their feedback is valued and appreciated, even if it is negative. Responding quickly and politely can go a long way towards showing customers that you take their feedback seriously. Asking customers for more details about their experience can provide clarity and allow for a more informed response.

Finally, it’s important to remember that negative reviews are valuable feedback and an opportunity for growth. By responding appropriately and using this feedback to make necessary changes, businesses can turn a negative experience into a positive one. Customer reviews are an invaluable source of information and essential for improving customer relations and fostering customer trust.

The Role of Social Media in Collecting Reviews

Social media is one of the most effective channels for collecting customer reviews. With a large and engaged user base, platforms like Twitter, Instagram, and Facebook are highly effective for reaching out to customers and driving engagement. Companies can set up automated systems that allow customers to leave reviews directly on social media. Social media can amplify positive reviews, creating a powerful reputation boost.

At the same time, it is important to remember that social media can also be a double-edged sword. Negative reviews can spread quickly, leading to reputation damage and lost customers. Therefore, responding proactively to negative feedback and promptly addressing customer concerns is essential. By taking the time to listen to customers and address their issues, organizations can turn a potentially negative experience into a positive one.

Instead of asking customers to leave reviews directly on social media, it is recommended to use an intermediary like so requests can be sent to verified and genuine customers. 

Businesses benefit from UGC or user-generated content, which can be used in the form of video testimonials. has a video testimonial feature, allowing customers to leave testimonials on request. These testimonials can be embedded on the business website or shared on Social media for more views. 

2. How to Encourage Customers to Leave Reviews

As a business owner, you know the importance of customer reviews. Reviews separate you from the competition, drive traffic to your website and generate sales. But how do you encourage customers to leave reviews?

The first step is to make it easy for customers to leave reviews. Ensure your customers know how they can review your product or service by providing clear instructions on your website and in emails. You can also include a link to a review form in your follow-up emails and thank-you notes. can be set up to send automatic review requests to your customers, or businesses can use our API to trigger review requests based on specific criteria. Using templates inside, users can schedule reminder emails for customers who have not responded to review requests yet. This follow-up strategy drives 36% of all reviews on our platform. 

Some companies like rewarding customers for their reviews. 

We don’t recommend offering discounts or vouchers to leave reviews. Instead, in future, will offer a referral/affiliate integration so customers who refer the business to friends or family can get points or a discount for the referral. This may encourage more customers to leave reviews, which can increase sales and kick in the flywheel effect - more reviews, more sales, more feedback, and better & profitable business.

You can also use social media to encourage customers to write reviews. Ask customers to post reviews on your Facebook page or tweet about their experience with your product or service. Make sure to use hashtags that will help promote your business and make it easier for more people to find you online.

Finally, don’t forget to thank customers for their reviews. A simple “thank you” will go a long way and show customers that you value their opinion and appreciate their feedback.

By following these steps, you can build a strong reputation through customer reviews, which can help drive more traffic and sales for your business.

3. Maximizing the Visibility of Your Reviews

Now that you’ve set up a system for collecting customer reviews, it’s time to maximize their visibility. Having them published on your website will help you build trust with potential customers, increase your online presence, and boost your search engine rankings. has a suite of customisable widgets and badges which can be added to any website. These widgets can be configured per your business website design to match your brand colours and be embedded on the website. Users can select their favourite reviews from one or more review sources and add them to the widget to be displayed on their websites.

Make sure to spread the word about your customer reviews. If you have an existing email list, let them know about the great feedback you’ve received and how it can help them make an informed decision. You could also use targeted ads on social media platforms such as Facebook and Instagram to draw attention to positive reviews and encourage others to leave their own.

Some customers start using reviews for copywriting their advertisements; others add ratings under their logo. The idea is to build trust with visitors by putting their fears at ease by sharing your business’ social proof. 

By putting your customer reviews in the spotlight, you’ll be able to build trust with potential customers and boost sales. So make sure to take advantage of these tools to maximize the visibility of your reviews and reap the rewards.

4. Integrating Reviews into Your Website

Integrating reviews into your website is a great way to ensure potential customers can view real-time customer feedback. By including reviews directly on your product pages, customers can easily access reviews without having to search for them. This will also help you create an atmosphere of trust and transparency, as customers will be able to see how other customers rate your products and services. Furthermore, integrating rating badges and review widgets into your website will allow you to keep track of customer feedback and make changes accordingly. 

Once set up for success, review widgets and rating badges don’t need to be updated on business websites. All changes and additions/updates to reviews can be done inside the platform by marketing teams without any help of the developers. Once the widgets are updated, the changes are automatically reflected on the business’ website. 

As such, it’s vital to ensure that your website is set up to allow customers to leave reviews quickly and that the reviews are prominently displayed. Doing so will help you create a positive online presence and ensure that customers have a great experience with your brand.

5. Using Reviews to Improve Your Products and Services

Using customer reviews to improve your products and services is a great way to stay ahead of the competition. Reviews can provide valuable feedback that can help you create a better product or service and more accurately target potential customers. By leveraging customer reviews, you can identify areas for improvement and gain insight into what people think about your offering. Additionally, reviews can help you better understand how customers use and interact with your products and services, allowing you to create more effective marketing campaigns. has a tagging system that allows users to tag reviews by any keyword - the name of the sales/account manager, department, branch, product or even demographic type. Tagging reviews and organizing them allows users to quickly nail down and find the review they were looking for. Some clients use a “follow up” tag to let their customer service teams know they need to follow up with the reviewer in case of an unresolved issue.

Furthermore, customer reviews are a great way to build trust in your brand. Reviews provide a tangible indication of what people think about your offering and give potential customers an opportunity to hear from real customers about their experience. This can be invaluable for building confidence in your brand and drawing new customers.

Finally, reviews can also be used to refine your customer service practices. It may be time to reevaluate your customer service process if you encounter a common complaint or issue in reviews and have them tagged/appropriately organised. This could mean revising policies or changing how you communicate with customers. By utilizing customer feedback, you can ensure that your customers get the best possible experience when engaging with your business.

You can improve your products and services by leveraging customer reviews and building trust in your brand. Reviews offer valuable insight into how customers view your offering and provide an opportunity to make necessary changes to help you stay ahead of the competition.

Building Trust with Customer Reviews

In today’s digital world, customers have more power than ever. They can quickly research products and services and share their opinions with others. This makes building trust with customers an essential part of any successful business. Customer reviews are a potent tool in this regard.

Customer reviews provide an honest depiction of a company’s products and services. This helps build trust with potential customers, as they can see that the company is transparent about its offerings. Reviews also provide insight into a company’s customer service and how it responds to customer complaints. This is a great way to showcase a company’s commitment to providing quality customer service and addressing customer concerns.

Reviews also allow customers to connect with the brand and provide valuable feedback. By taking the time to respond to customer reviews, companies can demonstrate their commitment to listening to their customers and addressing their concerns. This can help build trust and loyalty among current and potential customers.

Reviews help companies stay ahead of the competition by staying up-to-date on industry trends and best practices. By reading their (and their competitors’) customer reviews, companies can gain valuable insights into how they compare with other businesses in their industry. This will help them stay competitive and continue to provide quality products and services that meet customer needs.

Customer reviews are an invaluable resource for companies looking to build customer trust. By taking the time to read customer reviews, responding appropriately, and using them as feedback for improvement, companies can create a positive reputation that will keep customers returning.

Using a tool like and following this 5-step system will help you 10x your review count in no time.

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